Painting Business Spreadsheet | Quote Calculator, Job Cost & Profit Tracker

Digital Excel system for painting contractors and small crews.

Estimate paint jobs from measured area, coats, materials and labor assumptions, then compare quoted figures with actual job costs and change orders.

Best for: painting contractors tracking measured estimates, materials, labor and change-order impact.

What’s inside

• Settings — editable coverage, paint cost, labor cost, production rates, prep allowance, travel and target margin
• Painting Estimate — wall/ceiling area, trim, doors, coats, gallon estimates, labor hours, direct cost and target-margin price floor
• Clients — customer, project address, project type, quote amount, status and follow-up
• Jobs — Estimate vs Actual — quoted revenue, estimated direct cost, actual labor/materials/other direct cost, job profit and margin
• Change Orders — added revenue, labor/material cost and added profit
• Expenses — optional overhead log
• Dashboard — quoted revenue, actual direct cost, base job profit, change-order profit, overhead and overall job margin

Download package

1 ZIP file containing:

• Clean Microsoft Excel workbook (.xlsx) for your own business data
• Separate DEMO workbook (.xlsx) with fictional example data
• README quick-start and usage notes (.txt)

Important

All included rates, costs, customers and jobs in the DEMO are fictional setup examples, not market rates or recommendations. Measure each project and replace the yellow assumptions with your own verified figures.

This is an operational estimating and recordkeeping tool, not accounting, tax, legal, coating-manufacturer or professional pricing advice. Verify coverage, substrate, preparation requirements and local requirements before quoting work.

Designed for Microsoft Excel. Importing into other spreadsheet software may alter formulas, validation, formatting or charts.

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License: one buyer / one business. Do not resell, redistribute, share, sublicense or repackage the workbook.

No booking, revenue, profit or customer outcome is guaranteed.